Boat Club Software

Run your entire boat club in one place. From member reservations and recurring billing to fleet management, maintenance tracking, and automated communications — SpeedyDock gives you every tool to deliver an exceptional membership experience.

SpeedyDock boat club software dashboard showing member reservations and fleet management

What you'll get with SpeedyDock

Reserve boats online 24/7 — no phone calls or emails needed

View real-time fleet availability across all boat types

Sign waivers and manage billing from the member portal

Receive automated reservation and return reminders

Track credit balances and usage history in-app

Share feedback through post-trip surveys

Automate monthly and annual membership billing and invoicing

Sync member payments and invoices to QuickBooks automatically

Track fleet utilization, revenue, and membership growth in real time

CRM captures leads and tracks the full prospect-to-member journey

Push notifications keep your dock team instantly informed

Mass email campaigns segmented by membership level and status

Automatic conflict prevention eliminates double-bookings

Digital checklists enforce consistent pre and post trip inspections

Membership rules and credit limits enforced automatically

Required document uploads ensure all member files are current

Audit trails track every change for full accountability

Role-based access with MFA protects sensitive operations

Everything You Need to Run Your Operation

One platform for reservations, fleet management, payments, communications, and reporting.

Reservations & Calendar

Manage member reservations with rich availability rules, hour definitions, closed days, holidays, and progressive scheduling logic — including a live Google Calendar feed.

What’s included (5)

Member club reservations and rental bookings on the same calendar
Configurable hour definitions, closed days, and holiday rules
Automatic conflict detection between rentals, club use, and maintenance
Live two-way Google Calendar sync
Progressive and date-based rate adjustments

Boat & Fleet Management

Track every vessel, capacity, certifications, location, accessories, sort order, and boat categories. Automatic conflict prevention and out-of-service handling.

What’s included (5)

Track each vessel: capacity, hours, certifications and location
Per-boat accessories, acknowledgments and required uploads
Membership-level access control per boat
Out-of-service flagging keeps unavailable boats off the schedule
Sort order and custom rental categories

Maintenance Tracking

Log issues, schedule recurring maintenance, attach photos, and keep a complete history per boat with searchable maintenance logs.

What’s included (4)

Log issues with photos, status, and assigned employee
Recurring scheduled maintenance per boat
Complete maintenance log history searchable by boat
Maintenance reservations automatically block bookings

Pre & Post Checklists

Configurable departure and return inspections with inventory counts, signature capture, photo uploads, and optional pre-departure video.

What’s included (5)

Configurable inventory items per boat with counts and dropdowns
Pre-departure photo and signature capture
Post-return inspection with damage photos
Optional mandatory pre-departure video before launch
Members can view their completed checklist via email link

Storage & Slip Billing

Manage storage customers, slip assignments, daily and monthly billing, dispatch requests, and automated launch and return workflows.

What’s included (4)

Storage customer profiles with billing and contracts
Slip assignments with daily and monthly slip billing
Dispatch requests for launches, hauls, and moves
Automated launch/return workflows tied to invoicing

Multi-Location & Corporate

Run multiple clubs under one corporate umbrella. Location-aware boats, members, and reporting with corporate-level rollups and consolidated dashboards.

What’s included (4)

Run multiple clubs under a single corporate parent
Location-aware boats, members, and reservations
Corporate-level reporting and consolidated views
Per-location operating hours and pricing

Online Member Reservations

Members browse available boats, pick their date and time slot, add extras, and reserve — all from their phone or computer, 24/7.

What’s included (5)

Branded booking portal with fleet photos and descriptions
Real-time availability filtered by membership tier
Date/time picker with credit balance display
Mobile-optimized responsive design
Instant confirmation with pre-departure details

Membership Plans & Tiers

Configure unlimited membership levels with different scheduling rules, boat access, credit allotments, and pricing — from basic to premium tiers.

What’s included (5)

Unlimited membership levels with their own pricing
Monthly, annual, initiation, and seasonal fees
Per-level access to specific boats and add-ons
Auto-billing on the schedule each level requires
Active/inactive months for seasonal memberships

Member Credits & Usage

Track member credit balances, usage history, and allotments. Credits can be time-based, trip-based, or custom — automatically enforced per plan.

What’s included (4)

Issue credits with reason codes and audit history
Auto-apply to qualifying invoices
Set expiration dates and balance tracking
Visible to the member in their portal

Waiver & Contract Signing

Digital membership agreements and waivers captured with e-signature. Required documents enforced automatically per membership type.

What’s included (5)

Send contracts and waivers for electronic signing
Initials, full signatures, and multi-party signing flows
Automatic IP, location, and platform capture
Signed copies delivered to the member and CC'd staff
Custom merge fields drawn from member and reservation data

Member Portal

A branded member portal where club members manage reservations, view billing history, update payment methods, and access documents.

What’s included (4)

Your logo, your colors, your domain
Members book, view upcoming trips, and history
Pay invoices, sign documents, update profile
Mobile-friendly responsive design

Member Booking Rules

Fine-grained reservation caps, weekday and weekend access flags, contracted trip counts, and early-out or late-return authorizations — all configurable per membership level.

What’s included (5)

Per-month reservation caps configurable January through December
Weekday-only or weekend-only access flags per tier
Contracted reservation counts per membership term
Max weekday and weekend-or-holiday trip limits
Early-out and late-return authorizations per member

Sub-Accounts & Families

Add spouses, children, or partners as sub-accounts that inherit the primary member's contract, limits, and billing — each with their own independent login.

What’s included (5)

Add spouses, children, or partners as sub-accounts
Inherit the primary member's contract, limits, and billing
Edits to the primary account cascade to all sub-accounts
Independent login for each sub-account
Per-sub-account usage tracking and history

Waitlists & Standby

Members add themselves to a waitlist when a day or boat is fully booked — FIFO ordering, automatic notifications on openings, and stale entries cleaned weekly.

What’s included (5)

Members self-add to waitlist for full days or boats
FIFO ordering with automatic notifications on openings
Separate rental waitlist for non-member renters
Stale waitlist entries auto-cleaned weekly
Waitlist analytics and conversion reporting

Networked Hours

Members book reciprocal time at affiliated clubs — hours tracked centrally against their plan, with cross-club visibility for staff and per-route location configuration.

What’s included (5)

Members book reciprocal time at affiliated clubs
Hours tracked centrally against their membership plan
Cross-club visibility for staff at all locations
Per-route configuration of allowed locations
Networked usage reporting across clubs

Certifications & Captains

Track captain certifications per member, enforce per-boat prerequisites before booking, and manage expiration dates with automated renewal reminders.

What’s included (5)

Track captain certifications per member
Per-boat required certifications enforced before booking
Block bookings when prerequisites aren't met
Expiration date tracking with renewal reminders
Certification history and audit trail

Gift Cards & Promos

Sell branded gift cards online with custom amounts. Create promotional codes tied to membership sign-ups, renewals, or seasonal campaigns.

What’s included (4)

Sell branded gift cards online with custom amounts
Balance lookup and expiration rules
Discount codes scoped to products or members
Promotional pricing on specific dates or boats

Charters & Excursions

Sell, staff, and run private charters and ticketed excursions end-to-end — captain assignment, itinerary building, deposits, group bookings, weather rebooking, and per-trip reporting.

What’s included (15)

Private charter booking with per-boat pricing and capacity
Captains and crew assignment with hours tracking
Custom itineraries with food, beverage, and towable add-ons
Charter agreements with auto-injected deposit and balance amounts
Deposit collection at booking with auto-balance charges
Multi-boat group and corporate event bookings
Captain and crew tipping from the invoice email link
Weather-day rebooking with deposit preservation
Ticketed excursions with capacity and manifest management
Boarding and check-in with acknowledgments
Recurring excursion schedules with group and promo pricing
Reschedule and refund policies per excursion type
Shareable booking links and post-trip reviews
Boat pool auto-assignment for excursion vessels
Charter reporting: utilization, revenue per captain, add-on attach rates

Sports Gear Rentals

Run a complete secondary rental business — kayaks, paddleboards, jet skis, and gear — with independent inventory, flexible rate cards, waivers, combo bookings, and utilization reports.

What’s included (8)

Independent inventory pool separate from your boat fleet
Flexible rate cards with custom durations and pricing
Per-item waivers and required renter uploads
Combo bookings: book gear alongside a boat reservation
Cancellation and reschedule rules per item type
Gear maintenance scheduling and condition tracking
Damage and loss charge workflows
Utilization reports per gear type and location

Lessons & Instruction

Manage a full lesson program with templates, instructor scheduling, student profiles, prerequisites, group and private sessions, packages, and automated reminders.

What’s included (9)

Lesson templates for repeatable class formats
Instructor scheduling and availability management
Student profiles with progress and certification tracking
Prerequisite certifications enforced before booking
Group and private lesson options
External booking links for lesson sign-ups
Member-integrated lessons tied to membership plans
Packages and punch cards for multi-lesson bundles
Automated reminders with make-up session scheduling

Invoicing

Auto-generate monthly, annual, and ad-hoc invoices. Combine membership dues, taxes, fees, and apply discounts — all with pay-by-link email delivery.

What’s included (5)

Automated monthly, annual, slip, and rental invoices
Combine taxes and fees on one line or itemize
Discount codes and promo support
One-click pay-by-link emails for members
Resend, partial-pay, and balance-off automation

Recurring Billing

Automated monthly and annual membership billing with auto-pay, failed payment retries, and prorated adjustments for mid-cycle changes.

What’s included (5)

Monthly and annual automated billing cycles
Auto-pay with stored payment methods
Failed payment retry logic with notifications
Prorated adjustments for upgrades/downgrades
Dunning management for delinquent accounts

QuickBooks Export

One-click sync to QuickBooks Online with automatic token refresh, customer mapping, and chart-of-accounts alignment.

What’s included (5)

Native QuickBooks Online integration
Automatic OAuth token refresh
Member mapping between SpeedyDock and QBO
Charge-type to chart-of-accounts alignment
Sweep transactions on a schedule, not manually

Point of Sale

Add-ons, fuel, food, retail — sell anything at the dock and tie it back to the member, reservation, and invoice.

What’s included (4)

Sell add-ons, fuel, food, and retail at the dock
POS items tie back to the member, reservation, and invoice
Configurable POS add-ons per category
Take payment with the member's card on file

Deposits & Auto-Pay

Scheduled payments, auto deposits, ACH return handling, deferred payments for trusted members, and processor-fee reconciliation.

What’s included (5)

Scheduled rental payments leading up to a trip
Automated deposits and deposit releases
ACH return handling and re-send logic
Deferred payment workflows for trusted members
Processor fee reconciliation from FullSteam and others

AnchorPay Processing

Built-in payment processing through AnchorPay. One team for software and payments support — no third-party merchant processing headaches.

What’s included (5)

Built-in merchant processing — no third-party needed
One support team for software and payments
Competitive transparent rate structure
PCI-compliant card vault and tokenization
Next-day funding available

Email & Templates

Branded transactional and marketing emails via SendGrid, Office 365, or Gmail with rich template merge fields for personalized member communication.

What’s included (4)

Branded transactional and marketing email
SendGrid, Office 365 (OAuth), and Gmail (OAuth) support
Rich template editor with merge fields
Automatic confirmations, reminders, and thank-you emails

Two-Way SMS

Send and receive texts through Twilio or SimpleText — automated reservation reminders, return alerts, and inbound member replies.

What’s included (4)

Twilio and SimpleText providers supported
Automated pre-departure and before-return reminders
Inbound replies routed to the right club and saved to the member
Optional employee email notification on inbound SMS

Push Notifications

Notify employees of new reservations, cancellations, signed contracts, and operational events in real time via mobile push notifications.

What’s included (3)

Real-time alerts for new reservations and cancellations
Contract signing notifications
Operational events delivered to the right employees

CRM & Leads

Capture leads, assign owners, track stages, and convert prospects into members without leaving the platform.

What’s included (4)

Capture leads from your website or shared link
Assign owners and track stages through conversion
Convert leads directly into members or renters
Tag-based segmentation for follow-up

Mass Email

Segment by membership level, status, or location and send targeted announcements with full delivery tracking.

What’s included (3)

Segment by membership level, status, or location
Schedule announcements and seasonal updates
Full delivery and open tracking

Reviews & Feedback

"How Did We Do?" post-trip surveys route negative feedback directly to management before it reaches public review sites.

What’s included (3)

Post-trip 'How Did We Do?' survey link in confirmation emails
Negative feedback routed privately to management
Catches issues before they hit public review sites

Reports & Analytics

Revenue, utilization, hours in and out, membership growth, expenses, employee performance, and exportable reports for every operational area.

What’s included (4)

Revenue, utilization, and hours-in/hours-out reports
Expense tracking with categories
Employee hours and performance reports
Exportable to CSV/Excel for every operational area

Roles & MFA

Admin, management, employee, and member roles with multi-factor authentication and full audit trails on sensitive changes.

What’s included (4)

Admin, Management, Employee, Member, and Renter roles
Multi-factor authentication with TOTP
Password history enforcement
Granular per-employee permission flags

Deep Customization

Custom parameters, merge fields, colors, templates, and dropdowns — tailor every workflow to your club operation.

What’s included (4)

Custom parameters on members, reservations, and documents
Custom merge fields available in every template
Configurable colors, checkmarks, and dropdowns
Per-club branding and templates

File Uploads

Required document uploads per member — captured securely with expiration and retention rules for licenses, insurance, and certifications.

What’s included (4)

Required uploads per rental or sports-gear type
Required member documents at signup
Retention rules and expiration
Secure links delivered via email

Audit Trails

Track every change to boats, members, credits, and reservations with who, what, and when — built right in.

What’s included (4)

Track every change to boats, clubs, members, and credits
Who changed it, when, and from where
Reservation history for dispute resolution
Built in — no add-on required

Automated Routines

Automated jobs handle daily billing, reminders, contract resends, token refreshes, and housekeeping around the clock.

What’s included (4)

Scheduled jobs for daily billing, monthly charges, and ACH returns
Reminder emails and SMS at configurable intervals
Automatic OAuth token refresh for connected services
Nightly clean-up of stale data

What you can do with SpeedyDock

Online Member Reservations

Members browse available boats, pick their preferred time, and reserve from any device. Reservations flow straight to your staff — no phone calls needed.

Inventory & Add-on Rentals

Tubes, life jackets, coolers, and water toys can be added during booking. SpeedyDock tracks every item in real time so nothing gets overbooked.

Pre & Post Trip Inspections

Configurable departure and return checklists with inventory counts, photo uploads, signature capture, and optional pre-departure video — every trip documented.

Fleet Schedule Management

Define availability rules per boat type, membership tier, season, and day of week. Progressive scheduling logic handles peak times and member priorities automatically.

Automated Communications

Automated text messages and emails keep members informed — reservation confirmation, pre-departure reminders, return alerts, and billing notifications.

Multi-Location & Corporate

Operate multiple clubs under one corporate account. Each location manages its own fleet, membership tiers, and schedules. Corporate sees consolidated reporting and member rollups.

Integrations

Plug into the tools you already use

Add-ons

Enhance your SpeedyDock experience with our suite of available add-ons.

AnchorPay

AnchorPay is a robust payment platform woven directly into our software. With our payment processing solution, you can contact the same team of experts at SpeedyDock for both payments and software support. Reconcile payments easily, and never worry about calling third-party merchant processing again. *AnchorPay does not provide payment services. Payment services are provided by Fullsteam Operations LLC in the United States and FS Payments Canada Ltd. in Canada.

Learn More →

Lessons Module

Assign classes, students, and boats easily with just a few clicks. Bill students for classes, books & materials and incidental costs. Integrates with boat club and rental fleet availability.

Learn More →

Make-Up Charters

Sell tickets or spots for charters or events. Availability is easily managed through our rental booking engine.

Learn More →

Frequently Asked Questions

Get answers to common questions about our software.

Boat club management software is a cloud-based platform purpose-built for boat club operators. It handles member reservations, membership tier management, recurring billing, fleet scheduling, maintenance tracking, automated communications, CRM, and reporting — all in one system. SpeedyDock replaces spreadsheets, paper waivers, and disconnected tools with a unified platform accessible from any device.

SpeedyDock lets you configure unlimited membership tiers, each with its own scheduling rules, boat access permissions, credit allotments, and pricing. Members are assigned a plan that automatically controls what boats they can reserve, how far in advance they can book, how many credits they receive, and what they pay. Plans can be monthly, annual, or custom billing cycles with automated recurring charges.

Yes. Members access a branded online portal where they browse available boats with real-time availability, select their preferred date and time, add optional extras, and confirm their reservation instantly. The booking flows directly to your staff dashboard. Members can also manage reservations, view billing history, and update payment methods from the portal or mobile app.

SpeedyDock automates membership billing on monthly or annual cycles. Invoices are auto-generated with membership dues, taxes, and any additional fees. Members on auto-pay are charged automatically with retry logic for failed payments. Prorated adjustments handle mid-cycle upgrades, downgrades, or cancellations. All billing syncs to QuickBooks for seamless accounting.

Yes. SpeedyDock supports multi-location and corporate-umbrella boat club operations. Each location manages its own fleet, staff, membership tiers, and schedules, while corporate leadership sees consolidated reporting, revenue dashboards, and member rollups across all locations. Memberships can grant access to one or multiple locations depending on your club rules.

SpeedyDock integrates with QuickBooks Online for accounting, AnchorPay for payment processing, Twilio and SimpleText for two-way SMS, SendGrid for transactional email, Office 365 and Gmail for branded email, Google Calendar for schedule feeds, Zapier for workflow automation, and JotForm for custom forms — plus additional marina management system integrations.

Each membership tier can include a credit allotment — time-based, trip-based, or custom. SpeedyDock tracks usage in real time, deducting credits per reservation. Members see their balance and history in the portal. Overage charges, rollover rules, and expiration policies are all configurable per plan.

Yes. SpeedyDock offers native iOS and Android apps. Members can browse fleet availability, make and manage reservations, sign waivers, view billing history, and check credit balances — all from their phone. Your dock team uses the same app to manage operations, run inspections, and communicate with members in real time.

Want to see more?

Boat Club Software

What you'll get with SpeedyDock

Reserve boats online 24/7 — no phone calls or emails needed

View real-time fleet availability across all boat types

Sign waivers and manage billing from the member portal

Receive automated reservation and return reminders

Track credit balances and usage history in-app

Share feedback through post-trip surveys

Automate monthly and annual membership billing and invoicing

Sync member payments and invoices to QuickBooks automatically

Track fleet utilization, revenue, and membership growth in real time

CRM captures leads and tracks the full prospect-to-member journey

Push notifications keep your dock team instantly informed

Mass email campaigns segmented by membership level and status

Automatic conflict prevention eliminates double-bookings

Digital checklists enforce consistent pre and post trip inspections

Membership rules and credit limits enforced automatically

Required document uploads ensure all member files are current

Audit trails track every change for full accountability

Role-based access with MFA protects sensitive operations

Everything You Need to Run Your Operation

Operations & Scheduling6 featuresEverything you need to keep boats on the water and your team in sync.

Operations & Scheduling

Reservations & Calendar

Boat & Fleet Management

Maintenance Tracking

Pre & Post Checklists

Storage & Slip Billing

Multi-Location & Corporate

Member Experience14 featuresRun a full-service membership program with every nuance covered.

Member Experience

Online Member Reservations

Membership Plans & Tiers

Member Credits & Usage

Waiver & Contract Signing

Member Portal

Member Booking Rules

Sub-Accounts & Families

Waitlists & Standby

Networked Hours

Certifications & Captains

Gift Cards & Promos

Charters & Excursions

Sports Gear Rentals

Lessons & Instruction

Payments & Finance6 featuresCharge confidently with multiple processors and built-in accounting flows.

Payments & Finance

Invoicing

Recurring Billing

QuickBooks Export

Point of Sale

Deposits & Auto-Pay

AnchorPay Processing

Communications & CRM6 featuresStay in touch with every member and lead — automatically.

Communications & CRM

Email & Templates

Two-Way SMS

Push Notifications

CRM & Leads

Mass Email

Reviews & Feedback

Reporting, Security & Admin6 featuresVisibility, control, and peace of mind for owners and operators.

Reporting, Security & Admin

Reports & Analytics

Roles & MFA

Deep Customization

File Uploads

Audit Trails

Automated Routines

What you can do with SpeedyDock

Online Member Reservations

Inventory & Add-on Rentals

Pre & Post Trip Inspections

Fleet Schedule Management

Automated Communications

Multi-Location & Corporate

Integrations

Add-ons

AnchorPay

Lessons Module